01/31/2005: "Automated Email Enhancement"

The Exelearn Learning Management System now has the ability to send automated email notifications when students are registered and when they sign up. Click more below for details.

For each different type of operation, a default message is constructed and stored in a configuration file (not accessible via the administrator interface.) Currently, there are 3 message types stored in the configuration file as templates:

A. Registration message (self registered)

B. Registration message (admin-registered)

C. Signup message (student signed up by admin)

The above messages are used in one or more different contexts. In some cases, the message can be previewed and edited before it is sent. Each specific case, the functionality available, and the limitations, are listed below. In all cases, the system can be configured to send a copy of each email (BCC) to one or more administraor emails. This is done in the configuration file.

1) Student (self) registers

The student receives an email when they register themself and use an email address that is unique in the system. The message is personalized with the student's name, but cannot be edited individually.

2) Student is registered by an administrator

Organization-->Students-->Add Student

or in Training Manager:

Students--> Add Student

The student receives an email when they are registered by an administrator (System Admin or Training Manager) with an email address that is unique in the system. The message is personalized with the student's name and includes their username and password. The default message can be edited before it is sent. In addition, the admin can chose to send a copy (CC) to their own or any other email.

3) Bulk registrations (imported via spreadsheet)

Organization-->Students-->Import Student

or in Training Manager:

Students--> Import Students

This is similar to the above case, except that each student with a unique address receives the email notification. The message can not be previewed or edited.

4) Student is signed up by an administrator

Student Manager-->Active Training-->Signup

The student receives an email when they are signed up for a course by an administrator (System Admin or Training Manager) as long as they have an email address that is unique in the system. The message is personalized with the student's name, the course title, and includes their username and password. The default message can be edited before it is sent. In addition, the admin can chose to send a copy (CC) to their own or any other email.

5) Bulk signups (done by Training Manager)

In Training Manager:

Inventory-->Select Purchase Order-->Select Course-->Signup Students

The same as above, but the message cannot be edited individually. However, a custom message header can be added (same for all students signed up for that course).

Changes and additions to the default messages require contacting Exelearn.